When to Send Follow Up Email After Interview

One of the most common post-interview questions candidates ask is when to send follow up email after interview. Sending it too early can feel pushy, while waiting too long may signal disinterest.

A follow-up email is different from a thank-you note. Its purpose is to check progress, reaffirm interest, and stay visible during the decision window.

Follow Up Email vs Thank You Email

Before deciding when to follow up, it helps to understand the difference. A thank-you email is sent shortly after the interview to express appreciation. A follow-up email is sent later to ask about next steps.

If you are still deciding whether to send a thank-you email, see should I send a thank you email after an interview .

The General Rule for Follow Up Timing

In most hiring processes, the safest answer to when to send follow up email after interview is five to seven business days after your interview.

This allows the employer time to complete interviews and internal discussions without feeling rushed.

If the Interviewer Gave a Timeline

When an interviewer mentions a decision timeline, always respect it. If they say you will hear back in a week, wait until that period has passed before following up.

Following up too early in this case can appear inattentive.

If No Timeline Was Provided

When no timeline is mentioned, waiting one full business week is appropriate. This balances patience with professionalism.

Many candidates make the mistake of following up after only one or two days.

After a Second or Final Interview

Later interview rounds often involve more stakeholders. Decisions can take longer, so waiting seven to ten business days is reasonable.

This is especially true for senior or specialized roles.

Following Up After a Thank You Email

A thank-you email should be sent within 24 hours. A follow-up email should not be sent until several days later.

For thank-you timing guidance, see when to send thank you email after interview .

Signs It’s Too Soon to Follow Up

• The interviewer stated a clear decision date
• Only one or two business days have passed
• You already sent a detailed thank-you email

Signs It’s Time to Follow Up

• The promised timeline has passed
• One full business week has elapsed
• The role is time-sensitive

How Many Follow Ups Are Appropriate?

One follow-up email is usually enough. If you receive no response, a second follow-up after another week may be acceptable.

More than two follow-ups often becomes counterproductive.

Common Follow Up Timing Mistakes

• Following up the next day
• Ignoring the interviewer’s timeline
• Sending multiple emails in the same week
• Sounding frustrated or impatient

Final Thoughts on When to Send Follow Up Email After Interview

Knowing when to send follow up email after interview helps you stay professional without appearing pushy.

A well-timed follow-up demonstrates interest, patience, and respect for the hiring process.